1. Submission of Application

1.1. The application must be submitted by an adult artist aged 18 or older.
1.2. The application is free of charge. The editorial team will contact only the artists whose works are selected.
1.3. Once participation is confirmed, the author must submit the required material in accordance with the technical guidelines provided by the editorial team.

 

2. Selection and Editing

2.1. The editorial team independently selects the works. The selection decision is final.
2.2. The editorial team may edit texts and adjust titles, descriptions, translations, layouts, and design elements in line with the magazine’s style and standards.
2.3. The editorial team reserves the right to reject any material that violates laws, ethical standards, or editorial policies.
2.4. After the editorial team prepares the text, it is sent to the author for review and approval. The author has seven days to confirm or request corrections. If no response is received within that period, the content will be considered approved for publication.

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3. Publication, Languages, and Distribution

3.1. The digital edition of Artistic Hub Magazine is published in English and German.
3.2. Publications on our online platform are available in English, German, and Serbian, and are accessible only to subscribers of the Artistic Hub Magazine portal.
3.3. The digital edition is available through official digital platforms (PressReader, Zinio, Magzter) and our portal.
3.5. Each participating artist receives a personal PDF file containing only their published pages, along with separate image files of those pages, for personal use and promotion. The complete digital edition is not shared or distributed in PDF format in order to protect the copyrights of all artists and contributors.
3.6. Participants are entitled to a discount on their first annual digital subscription via our portal – 20 CHF instead of 35 CHF.

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4. Copyright and Licensing

4.1. The author guarantees full ownership of the copyright to the submitted works and texts, confirming that the material does not infringe upon third-party rights, trademarks, privacy, or other personal rights.
4.2. If the work includes identifiable individuals, locations, or works by third parties, the author confirms possession of all necessary permissions and assumes full responsibility for their accuracy.
4.3. The author confirms that the work was not created entirely using artificial intelligence tools and does not contain plagiarized elements.
4.4. The author grants the magazine a non-exclusive, transferable, and global right to publish the work and accompanying texts in the digital edition and on the magazine’s online platforms, to display them on the portal, and to use excerpts of visuals or texts for the magazine’s promotional purposes (website, newsletter, social media), with proper credit to the author. The author’s moral rights remain fully protected.

 

5. Content Protection and Sharing Restrictions

5.1. A full PDF version of the digital edition does not exist and is never publicly shared.
5.2. Each author receives a PDF document containing only their pages and separate image files of those pages for personal use and promotion.

 

6. Texts and Translations

6.1. The editorial team professionally prepares, edits, and proofreads all texts.
6.2. Translations into English and German are provided by the editorial team. The author may be asked to verify biographical or factual details when necessary.

 

7. Fees and Payment

7.1. Participation fees apply only to authors whose works have been selected.
7.2. Participation fees (for publication in two languages – English and German):

• 2 pages – 50 CHF

• 4 pages – 80 CHF

• 6 pages – 110 CHF

7.3. Optional additional promotion of the published article on the magazine’s official Instagram and social media accounts – 20 CHF.

7.4. Optional interview for the Artistic Hub Magazine online portal (available in English, German and Serbian) – 35 CHF for artists featured on 4 or 6 pages (regular price 65 CHF). Social media promotion of the interview is included at no additional cost.

7.5. The author is informed of all costs before confirming participation. Payments are non-refundable, as they cover preparation, translation, design, and digital publication costs.

 

8. Withdrawal by the Artist After Selection

8.1. The artist may withdraw the application at any time during the selection process without any obligations.
8.2. Once the artist confirms participation and completes payment, it is considered that they agree with publication and the preparation process.
8.3. If the artist later withdraws from publication, the payment remains non-refundable as it covers the costs already incurred.
8.4.If the artist withdraws consent after the material has entered production, the editorial team reserves the right to proceed with publication unless a valid legal reason exists.
8.5. The editorial team is not obliged to postpone or withdraw an issue due to an individual artist’s withdrawal after confirming participation.

 

9. Credits

9.1. The editorial team lists the author’s name and any provided credits in accordance with available space and the visual standards of the publication.

 

10. Author’s Responsibility

10.1. The author is responsible for the accuracy of all submitted information and content.
10.2. The author accepts full responsibility for any third-party claims arising from rights violations and agrees to compensate the magazine for any resulting damages, costs, or liabilities.

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11. Delays and Force Majeure

11.1. The magazine may modify publication dates, layout, or scope in case of technical difficulties, regulatory restrictions, or force majeure.
11.2. In cases of force majeure, the magazine cannot be held responsible for delays or inability to publish.
11.3. Due to the nature of digital publication, minor technical variations in color, image resolution, or layout display may occur across different platforms or devices. Such variations do not affect the overall quality and do not constitute grounds for complaint.

 

12. Amendments to the Call and Terms

12.1. The magazine may amend the open call or these terms. Amendments become effective upon publication on the website. Applications submitted before the amendments will be processed under the terms valid at the time of submission.

 

13. Privacy and Data Protection

13.1. Data provided in the application are used solely for selection, communication, and publication purposes.
13.2. Personal data are processed in accordance with applicable regulations and our Privacy Policy.

 

14. Governing Law and Dispute Resolution

14.1. These terms are governed by Swiss law.
14.2. The parties will first attempt to resolve any dispute amicably. If no agreement is reached, the competent court in Switzerland shall have jurisdiction. Mediation may be conducted in Zurich, in English or German, under the applicable mediation rules.

 

15. Acceptance of Terms

15.1. By submitting the application, the author confirms that they have read, understood, and accepted these Terms of Participation for the digital issue.
15.2. These terms are effective as of October 27, 2025.